A board management tool is a device that assists directors and other stakeholders prepare for and conduct meetings. It can also help the organization keep track of meeting agendas as well as minutes and other board-related activities. It is also a great tool to communicate with other executives and board members in a secure environment.

The software has a range of features, including document storage and distribution tools, as well as collaboration tools. It can be configured to meet specific requirements and includes features like task tracking, permission control, and a full version history. It can be configured to work with mobile devices, which allows for greater convenience and access to users.

It is crucial to analyze the effectiveness of a software for managing boards by taking into consideration the specific needs of a company and how it will be utilized. This includes determining how many members of the board and the information they require to share. Once the requirements are clearly defined it’s then possible to find the right vendor to provide the most effective solution.

As the demand for these systems continues to increase as more companies are able to offer their own solutions. The most successful ones offer a complete suite of features that cover every aspect of the board’s process including preparation for meetings prior to the meeting and post-meeting follow up. For instance, some programs permit the creation of a “reading room” in which additional materials can be placed not included in the official board pack but may become an exceptional leader in any position be required for research purposes or to aid discussion in meetings. This cuts down on time needed to create the pack, and also ensures that all pertinent material is available for directors to go over.