The minutes of board meetings are official records of the decisions, issues, and discussions that occurred during a meeting of the board of directors. They allow everyone to understand what happened, who said what, and how the decision was decided upon. They can also serve as a legal document for future reference.

It’s not required however having an official on the board who is dedicated to the job will make it easier to keep and publish minutes. They can focus on listening to the discussion and record important details without interrupting. Additionally, having a specific note-taker for each meeting will provide a more regular, organized method of conducting the meeting. Using an audio recording can also help to eliminate any discrepancies between minutes and what actually happened in the meeting.

The first step in the process of taking minutes of meetings is to verify that there was a quorum present at the meeting. The attendance list compared to the board membership records will show who was in attendance. If a quorum has not been attained, then the chair could decide to adjourn or postpone the topic for later consideration.

It’s enough hop over to this website to mention any material that was discussed in the meeting but not to give the full description. It is better to house all materials from the meeting in a secure portal for boards with solutions such as Boardable. This way, presentations and other materials can be easily accessed when needed. This is particularly beneficial for board members who are new and those who didn’t attend the meeting.